UWECI Marketing - United Way of East Central Iowa

United Way Project Submission Form

If submitting multiple projects using one form, fill out thorough details for each project. Please avoid simply listing the projects. PLEASE NOTE: Submitting a request does not guarantee Marketing will be able to meet the request. Someone from the Marketing team will reach out to you to discuss the request within 24 business hours of receiving the project submission. If you need more time or information to complete the form, click "Save and Continue Later" at the bottom of the page.

Department leading project*

Project Owner*

Primary contact for the project and the marketing team.

Email*

This allows you to receive an email copy of the project submission.

Project Name

Project Type*

Select the project type. New Project means this is a brand-new project we haven't done previously. Updated Project means this is a project we have done in the past (ex: annual reports, one pagers, donation forms, etc) that need updated with current stats and other information.

Project Description*

Provide details about the project. Answer questions such as:
What is the project?
What are we creating, and what is the audience for this project?
Why does UWECI need this project?
What is the goal for this project? What are we trying to achieve?

Project Outline & Details*

Provide an outline for what the project is supposed to look like, what the tone of the project should be, etc.
If this is an Updated Project, please provide us with updated stats, content, etc. in order to complete your project.

Urgency of project request*

Less than three days
This week (next 5 business days)
In the next two weeks
This month (in the next 30 days)
More than one month
As time allows

Small projects: 2 weeks minimum, exs. flyers, invites, and emails
Large projects: 8 week minimum, exs. condition report, annual report, and videos
Projects printed outside of office add 1-3 weeks to production timeline.

Project Details

Project Scope*

Select all options that apply to this project by holding down the control button and clicking the options above.

*If this is a new video to promote one of our initiatives or has not been discussed previously with the marketing team, please also select "project meeting" from the scope list above. (Ignore if this is a request for marketing to attend a company event)

Project Samples & Examples

Drop files here or

Max. file size: 128 MB.

If this is an Updated Project, or you have samples that will provide context for a new project, please upload samples.

Due Date*

Campaign Event Details

Campaign Company Name*

Event Name*

Date of Event*

Address and Time of Event*

Include all details: address, building and/or room number, and time marketing needs to be at the event (ex: Event is 1-3 p.m. Photos needed 10-1:30 p.m.)

Event Primary Contact Information*

Please list the primary contact information for the marketing team (RD staff member, LE, staff member at campaign company, etc.) This should be an individual who is attending the event and who is aware that UWECI marketing is planning to be there. This can also be the same person who is filling out the project submission form.

Specific Activity Request*

Select All
Photography
Videography

ID/Paperwork Requirement*

Is paperwork or ID required to attend the event?

Number of People*

Please provide an approximate number of people who will be attending the event.

COVID-19 Protocols*

Please list precautions being taken by the company/group hosting the campaign event (ex: required masks, social distancing guidelines, limited number of people attending, temperature checks, etc), as well as any specific rules that will be implemented for the event. Information about these protocols are needed before the marketing team will plan to attend the event.

Design Project Specifics

Project Type*

Select all options that apply to this project by holding down the control button and clicking the options above.

Size Needed

Please provide the specific size of item needed.

Print budget (available dollars)

Job Posting Specifics

Job Title*

Provide the job title to include on the website.

Job Description for Website*

Please provide a job description to include with the posting on the website, along with who applications should be sent to. Job descriptions should be 3-4 sentences maximum.

Project Meeting Specifics

Meeting Time Frame

Select the deadline we need to meet by. Marketing will schedule a time that works for all attendees.

Required Attendees

List key stakeholders who need to be in the project meeting.

Photography Project Specifics

Date of Event*

Printing Project Specifics

Printing Vendor

Internal Printer (UWECI Copy Room)
External Printer

Internal printing timetable: 1 week

External printing timetable: 1-3 weeks

Printing can take up to 2 weeks at the printer to be completed.

Paper Type

20lb: Regular printer paper
60lb: Thicker than copy paper, but thinner than cardstock. (Booklets, brochures, posters, etc.)
85lb: Cardstock

If not sure, please contact Myah.

Quantity*

Print budget*

In Hand Date*

When do you need to have project in hand/in the office by?

Social Media Project Specifics

Project Type*

Select all options that apply to this project by holding down the control button and clicking the options above.

When do you need this information posted?

Video Project Specifics

How and where is this video being shown

Exs: Projector screen, conference room, PowerPoint presentation, email, etc.

What format will you need the video in once completed?

Website Project Specifics

Project Type*

Select all options that apply to this project by holding down the control button and clicking the options above.

List the URL of the page which needs updated.

Writing Project Specifics

Project Type*

Select all options that apply to this project by holding down the control button and clicking the options above.

Length of written piece

Voice, tone, or letter signer

00 - Marketing Project Submission

United Way Project Submission Form

Project Details

Campaign Event Details

Design Project Specifics

Job Posting Specifics

Project Meeting Specifics

Photography Project Specifics

Printing Project Specifics

Social Media Project Specifics

Video Project Specifics

Website Project Specifics

Writing Project Specifics